Guide to Interlibrary Loan Services

This services are for all Nagoya University students and staffs.

 

If a book or journal you want is not available in Nagoya University (or your campus), users can order [1] the copy of an article or [2] the actual book.

 

Supplying libraries are, libraries at another campus of Nagoya University, libraries of other universities, as well as public libraries and the National Diet Library. Copies and books can also be ordered from oversea libraries, for example, libraries in U.S., Europe, or throughout the world.

 

The cost is paid by applicant in plinciple, but Nagoya University Library bears a part of the charge, because Nagoya University supports students and staffs needs for books and articles necessary for education, research and study.

 

*When you have some question for Interlibrary Loan Services, please contact the nearby library or Central library.

 

 

 

 

 Borrowing from public libraries in Aichi and nearby areas    

 

 

 

Contact

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How to use Interlibrary Loan Services

  • Please search Nagoya University collections in OPAC.
    When the books or journals are available in your campus, please visit the library by yourself.

 

  • After confirming that the material which you are looking for is not available in Nagoya University library and Nagoya University electronic Journal Database, please apply for ILL request through either of the following access. (*Nagoya University ID and password are required to use this service.)

→ Have a problem when login to the library website

 

① OPAC library services ⇒ copy request or book request


② OPACSearch with [Other Univ] tab of OPAC,
  and click its title to open [NII Bibliography Detail] screen,
  then click [ILL Copy Request (get a copy from another library)] or
  [ILL Lending Request (borrow the actual book)]
  in the “Related Information" area.


③ Click  NULink displayed on the result page when searching from databases.
  ⇒ [ILL Copy Request] ⇒ [ILL Copy Request (get a copy from another library)]

 

  • Please fill in as much information as you can when applying.
    If the document information (book/journal title, publisher, desired article title, copy volume/pages, etc.) is not enough, sometimes the application might be canceled, or we will ask you more detail by email or phone call.
  • When the applocation is canceled, we will inform you by email or phone call
  • Your departmental library or Central library is abailable for your order and pick up.
    Services or charges may couse some restriction in the library choice.

→ List of libraries inside Nagoya University, your departmental library

 

We will inform you when the ordered materials have arrived at the library.

 

Please pick up ordered materials.
Then, confirm the way of payment and the due date (Lending Request, borrow the actual book).

 

Please return the book before the due date to the pick up library (Lending Request, borrow the actual book).

 

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Copy Request (get a copy from another library)

Certified users can order photocopies of works within the scope provided under the Japanese copyright law.
In library, making photocopies is permitted under certain conditions such as:

  • Only a part of a copyrighted work (less than half of the total pages) already made public
  • All of an individual work in a periodical where a considerable period of time has passed since its publication (e.g. back number, the latest issue which published more than 3 months ago)
  • Limited one copy per person.
  • For the purpose of individual study or research
  • Reproduction of the copy is prohibited, regardless if it's paid or not.

→ Lending Request(borrow the actual book)

 

Depends on the details of your order, we choose a supplying library in order of ①, ②a, ②b, ③.

 

When you are in the situation like below, be sure to enter the [Note] of application form.

  • If you want to get a copy only when no charge, please enter the [Note] like “When expenses are charged, please cancel this request”. But when domestic libraries have the materials (pattern ②b is available), we don’t order from overseas libraries (pattern ③).

 

Supplying library Fees Required time Ordering/pick up library
① Libraries of Nagoya University
  (in different campuses,
  remote library)
No charge About 3 days Your departmental libray
 / Central library
(※1)
② Domestic Library a) University bears 7-10 days
b) Pays 35-100 yen
 / sheets + postage
7-30 days
③ Overseas Library a) University bears 7days -
a few months

※1  Some libraries don’t order from overseas libraries. In that case please ask Central library.

 

 

Get a copy from inside campus libraries (for example: library in different campuses).

 

  (Private expense, paid by applicant)

Get a copy from outside campus libraries (other universities, as well as public libraries and the National Diet Library).

 

Nagoya University Library bears the charge of ILL.

In case ordering from oversea library (pattern ③), and the cost is too high or too many orders at a time, we may contact you if you really need it.

 

The fee is paid by applicant (private expense). The payment should be made via bank deposit transfer.
We will inform you the cost when the copy arrives at the library.

 

 

 

Paid by the budget (General budget / Project budget) that governed by the applicant (Copy Request)

You will be charged when the copies are supplied based on the pattern ②b. Other patterns are no charge.

 

Fees Payment type Ordering/pick up library
c) Departmental library do the payment process. University Expense Your departmental library
d) Applicant make the Reimbursement claim Private Expense Your departmental library
 / Central library

 

 

Departmental library does the payment process. Input in financial accounting system source is not required.
When we contact you about your budget information, please be sure to inform it to us as soon as possible.

 

Please choose [University Expense] of application form [payment type], no matter how “General budget” or “Project budget”.

 

When you apply with your budget for the first time, please contact your departmental library.
They will let you choose [University Expense] on request form.
In case you are in hurry, simply enter as “Pay by the budget I have” in the comment field of request form.

 

Similar to payment by private expense, the payment should be made via bank deposit transfer. Meanwhile, please make the Reimbursement claim to the Accounting section.
Please choose [Private Expense] of application form [payment type]

 

 

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Lending Request (borrow the actual book)

You can borrow books from libraries. Caution are as follows.

  • Journals cannot be requested.(Only the copy of articles can be requested.)
  • The applicant assumes full responsibility for any infringement of the copyright in the use of the item which he/she borrows through the application.
  • You must follow the libraries’ instruction of usage.
    • Some materials may not be available due to the condition, lending policies of the library, and so on.
      Sometimes the usage is limited within library.
    • Order from the National Diet Library, usage is limited within library, also, making copy is prohibited.

→ Copy Request (get a copy from another library)

 

We choose a supplying library in order of ①, ②a, ②b, ③.

 

When you are in the situation as follows, be sure to enter the [Note] of application form.

  • If you want to choose the pattern ②c (Borrow through Aichi Prefectural Library Regular Delivery Service),
    enter "Borrow through Aichi Prefectural Library Regular Delivery Service."
    or “Borrow it from Public libraries in Aichi."
  • If you don’t want to borrow the book for in-Library use only, enter “When the use is limited within library, please cancel the request”.
  • If you have something to inform us, enter the [Note]. (e.g. reference from …, it is rare book of … University.)

 

Supplying library Fees Required
time
Ordering/pick up
library
① Libraries of Nagoya University
( in different campuses,
remote library)
No charge About 3 days
(※2)
Your departmental library / Central library
② Domestic Library a) Nagoya University Library bears the part of charge. postage to return : charged to applicant
(※3)
7-10 days
b) Fully charged charged to applicant
(postage to borrow and return)
7-30 days
c)  No charge (Aichi prefecture library regular delivery service)
(※4)
2-3 weeks Central library
③ Overseas Library a) Nagoya University Library bears the part of charge. postage to return : charged to applicant
(※5)
2weeks -
a few months
Your departmental library / Central library(※1)

※1 Some libraries don’t order from oversea libraries. In that case please ask for Central library.
※2 Laboratories have priority for books in research office (in laboratory).
     It may take time. In case the book is in use, you can’t borrow it and the order will be changed to borrow the book from another library outside Nagoya University (you will be charged).
※3 About 500-1000 yen/order (estimated). Sometimes it costs more.
※4 Nagoya University and public libraries bear the charges for delivery.
     If borrowed materials are overdue, you might be charged the postage to return.
※5 About 2,000-5,000 yen/order (estimated). Sometimes it costs more.

 

 

Borrow the book from inside campus libraries (for example: library in different campuses).

 

  (Private expense, paid by applicant)

Borrow the book from outside campus libraries (other universities, as well as public libraries and the National Diet Library).
The cost will be informed to you after the books on arrival at the library.
When returning, please bring the postage stamps for the same amount of the charge to the library counter.

 

You will be charged (Private expense or advance payment with reimbursement). Nagoya University Library bears part of the charge.

 

You will be charged (Private expense or advance payment with reimbursement).
When the holding library doesn’t join the NII contract, Nagoya University Library don’t bear the charge.

 

Books held by public libraries in Aichi and nearby areas can be delivered to Nagoya University Library. You can borrow books from these libraries without charge.

You can borrow the books of general interest, books for children, books on local area, etc. Most books are in Japanese.

Please type in "Borrow through Aichi Prefectural Library Regular Delivery Service." or “Borrow it from Public libraries in Aichi." in 'Note' on the web form.

→ Borrowing from public libraries in Aichi and nearby areas (Aichi prefecture library regular delivery service)

 

 

 

Paid by the budget (General budget / Project budget) that the applicant has the authority (Lending Request)

The payment process is varies from the budget.

The estimated charges are the same no matter whether it is paid by the budget or private expense.
When a book is borrowed from another library inside Nagoya University (①), or from public libraries in Aichi (②c), the applicant will not be charged.

 

Fees Payment type Ordering/pick up library
d) General budget University Expense Your departmental library
e) Project budget University Expense Your departmental library / Central library(※1)

※1 Some libraries don’t order from oversea libraries. In that case please ask for Central library.

 

 

The payment patterns are different from schools. When you apply for payment by using your budget for the first time, please contact your departmental library. They will let you choose [University Expense] on request form. In case you are in hurry, simply enter as “Pay by the budget I have” in the comment field of request form.

 

Please bring the postage stamps for the same amount of the charge to the library counter. After that, please make the Reimbursement claim to the Accounting section.

 

 

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Borrowing through Aichi Prefectural Library Regular Delivery Service.

(Borrowing from public libraries in Aichi and nearby areas)

Books held by public libraries in Aichi and nearby areas can be delivered to Nagoya University Central Library.

Public libraries have books of general interest, books for children, books on local area, etc.

 

You can borrow books from these libraries without charge.

 

Caution are as follows.

  • Please check the availability in public libraries in Aichi or nearby areas.
    Refer to "Aichi prefecture Cross Database Retrieval".
    'Pick-up library' on the web form should be 'Central Library'.
  • Please type in "Borrow through Aichi Prefectural Library Regular Delivery Service." or "Borrow it from Public libraries in Aichi." in 'Note' on the web form.
  • Books can be borrowed. Copies cannot be requested.
  • This delivery service runs ones a week, it takes 2 weeks or more until arrival.
  • When the public libraries in Aichi and nearby areas don’t have the book, or the book is published within 6 months, the order will be canceled
  • Public libraries give priority to local residents, some books cannot be borrowed. (e.g. newly arrived books published within 6 months, popular books like novels, Audio-Visual materials like DVDs, reference books, regional books, rare books, bad condition books)

※ Aichi prefecture library regular delivery service runs once a week.

※ You can borrow the books from,
     Aichi Prefectural Library, Nagoya City Libraries, public libraries in Aichi prefecture,
     some public libraries in Gifu, Mie, Ishikawa, Toyama and Fukui prefectures.
     (When a book is borrowed from university libraries in prefectures above will be charged.)

 

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How to check the request status

How to check the request status

  • You can check the request status through [My Account] of [Library Services] on OPAC.
  • Copy request list / Loan request list
    • Click "Bibliography information" to check the request detail.
    • You can cancel, delete requests or send bibliographical data to reference management software.
      Please check the checkbox and click the button at the bottom of the screen.
  • Copy request detail / Loan request detail
    • You can cancel requests or send bibliographical data to reference management software.
      Please check the checkbox and click the button at the bottom of the screen.
  • ATTENTION!!
    • You can cancel requests only if the status is "Under application".
    • You can delete requests from the list only if the status is "Rejected", "Cancelled", "Received" or "Returned".

 

Status Check

  • Under application: Request is accepted. You can cancel requests through [Library Services] on OPAC.
  • Under examination: Request is processed. When canceling the request, please ask the staff in the library where you made the application.
  • Waiting for arrival: Material is on the way. You cannot cancel request.
  • Cancelled: Request is cancelled.
  • Rejected: Request is rejected. Please check "Notification from Lib" for request detail.
  • Receivable: Photocopies are ready to be picked up at the applying library.
  • Received: Photocopies are delivered.
  • Available: Books are ready to be picked up at the library where you made the application.
  • Loaned out: You are keeping the books. Please return books to the library where you made the application before due date.
  • Returned: Books are returned.

 

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Contact

Central Library Reference & ILL counter

Opening time: Weekdays 8:30-17:00, (Sat., Sun. & National Holiday / Bon period: closed)

Central Library Reference & ILL Section
Tel:052-789-3682 / 3683
Email: sogo(at)nul.nagoya-u.ac.jp   (Change (at) to @.)

 

List of libraries inside Nagoya University (your departmental library)

  https://www.nul.nagoya-u.ac.jp/guide/ILLplace.html

 

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